1. Complete the most important tasks first.
This is the golden rule of time management. Identify two or three most important activities each day and do them before the others.
Once done, the day was already a success. You can move on to other things, or you can leave them waiting until tomorrow. You have done the essentials.
2. Learn to say “no”.
Having a lot of commitments can teach you how to juggle and how to manage our time. However, you can easily get lost. It is, therefore, necessary to learn how to decline opportunities. Your goal should be to make only those commitments that you know you can handle.
3. Get at least 7-8 hours of sleep.
Most people need 7-8 hours of sleep to function optimally.
Listen to your body and don’t underestimate the value of sleep.
4. Give your full attention to one thing at a time.
Close all other browser windows. Put the phone away, out of sight and turn off the ringer. Find a quiet place to work or listen to music if that helps. Concentrate on this task. Nothing else should exist. Immerse yourself in it.
5. Don’t always postpone.
Most of us are plagued by the urge to procrastinate. It seems so easy and you always manage to postpone something, so why not? Instead, you will feel infinitely better each morning if you do one of the things you postponed the day before.
6. Don’t let the details waste too much time.
Often some activities take us much, much longer than they should because we focus on a few small details. Avoid focusing on them, finish the job and correct once completed.
7. Make fundamental work habits.
If you have to do the same thing every day, like writing, calling, planning, organize it in such a way that it becomes a habit. It is much simpler.
8. Be aware of the amount of time the Internet takes up.
Social networks, e-mail, a few games on the smartphone, some internet research waste a lot of time and reduce productivity.
Be aware of how much time you spend on these activities, noticing how they are sucking your commitment and you will start using them less. A tip: decide to check your mail 2/3 times a day, to use social networks for a set time. You will gain a lot of time.
9. Set a time limit for completing a task.
Instead of just working on a project and thinking, “I’ll stay here until I’m done,” try thinking, “I’m working on this for three hours.”
The time constraint will push you to be more efficient.
10. Take a time break between one activity and another.
When we run from one commitment to another, it is difficult to appreciate what we are doing and to stay focused and motivated. Allow yourself a break, it will be like a breath of fresh air for your brain. Take a short walk, meditate, or do some other exercise to clear your mind.
11. Do one thing at a time.
One of the fastest ways to overwhelm yourself is to think about the to-do list.
Don’t do 2 things at a time, just focus on one activity, alone, don’t worry.
12. Exercise and eat healthily.
Numerous studies have linked a healthy lifestyle with work productivity.
Getting enough sleep, exercise, and eating healthy things give you more energy, clear your mind, and allow you to focus on things more easily.
13. Do less.
Doing less is another way of saying to do the things that really matter.
Slow down, write down what needs to be done and focus on that. Doing fewer things that create more value, rather than wasting time doing many unimportant things.
14. Use weekends, but just a little.
On weekends, working only 2-4 hours a day can really reduce your workload during the week. Once finished, dedicate yourself to your things, to free time, to your children.
15. Create organizational systems.
Being organized saves a lot of time.
Create a document filing system. Make sure all things have a place, which you store, in your room. Unsubscribe from the mailing lists if you do not wish to receive news. Simplify, simplify, simplify.
16. Do something while waiting.
We often have empty times where we usually don’t do much. Waiting rooms, queues, time on the subway, in the gym, etc. Find things to do in these moments.
17. Lock yourself in a room.
No distractions, no excuses.
Sometimes, the only way you can get something is to isolate yourself in a room. If so, be aware of this and act accordingly.
18. Will and commitment.
Be steadfast. Be committed. Be professional.
A firm will to do what you decide to accomplish will take you everywhere.
19. Grouping of tasks to be done consecutively.
Let’s say you have to make two estimates, write three essays, make two videos. Instead of tackling this job in any order, group the tasks to be done consecutively.
Different tasks require different ways of thinking, so it makes sense to allow your mind to keep flowing instead of unnecessarily switching to something that requires reorientation.
20. Find time for stillness.
In this very fast world where you go, do and never stop, too many people don’t find the time to be alone and still. Still, it is extraordinary what stillness can do. Action and inaction should both play a key role in our life.
Find time in your life to be silent and do nothing: it reduces anxiety and shows that there is no need to constantly rush. And it will become easier to find your enjoyable job.
21. Eliminate the non-essential.
I know this has already been mentioned one way or another, but it is one of the most helpful tips. Our lives are filled with excess. As we identify the excess and remove it, we become more and more in touch with what is relevant and what is worth our time.
One last tip (the best).
There is one last tip I want to give you. If you have to remember one thing from this post, remember this: pleasure should always be the goal. Work can be a game.
We are so caught up in the frenzy that we forget to enjoy what we are doing. Even when we focus on working better, we are still often too focused on doing other things.
Always ask yourself: What can I do to spend more time and enjoy what I am doing?
The goal should be to organize your schedule in a way that you are satisfied with living the details of your daily life, even while you are working.
This may seem like a pipe dream, but it is more possible than ever in today’s world.
Be curious. Be open to opportunities. Get to know yourself. Embrace your passions. Wonderful things can happen.